The Festival invites you to apply for exhibit space at the Annual Burlington Jazz'n Blues Festival. Food and general merchandise vendors wishing to participate at the Burlington Jazz'n Blues Festival are required to complete and return an application form. If you would like to feature your products and/or services at the Festival, we would be happy to send you exhibitor information.

We expect tens of thousands of music lovers to attend this three day music event at Spencer Smith Park in the heart of Downtown Burlington on Lake Ontario July 18, 19 & 20, 2008.

The entire Jazz'n Blues Festival weekend provides a wide variety of musical and cultural experiences for all our visitors to see and do. The Festival features an international foods fair promoting environmentally aware healthy cuisine, a fine arts / crafts showcase and holistic expo, a fully licensed jazz'n blues patio featuring local wines from the stunning Niagara wine region, and a sponsorship business promenade.

Don't miss out on being a part of this world-class event.

Please email bobbyhebert@gmail.com for your
2008 Food Vendor or Exhibitor Application!

The Festival mandate is to host a high quality event while maximizing each exhibitor's sales, therefore only a limited number of booths are available. Each booth has a 10 foot frontage with a 10 foot depth. There will be a limited number of double width full frontage booths available and these booths will measure 20 feet with a 10 foot depth. You must provide your own equipment such as FLAME FIRE RETARDANT tent or canopy, tables, chairs and display stands. Please remember that this is an outdoor show and many locations are in full sunlight. VEHICLES OR TRAILERS ARE NOT ALLOWED IN THE PARK AS PART OF YOUR BOOTH DISPLAY WITHOUT PRIOR NOTICE AND AGREED UPON BY FESTIVAL ORGANIZERS. Vendor parking is available close by. Booth locations are assigned by the Festival Committee and their decision is final.

PLEASE TAKE NOTE OF THE FOLLOWING INFORMATION:

• The Festival Committee reserves the right to limit the number of exhibitors in any one category and the right to final decision regarding entry into the Festival.
• Deadline for return of applications will be June 20, 2008.
• We are requesting payment in full to accompany the application with an opportunity for full refunds up to June 20, 2008.
• NSF cheques will be subject to a $25.00 service charge.
• First time exhibitors must submit photos of merchandise to be exhibited.
• All exhibitors making sales to the public are responsible for collecting and submitting their own P.S.T. and G.S.T.
• Festival dates are rain or shine.
• Festival management is not responsible for lost or damaged articles or displays under any circumstances.

All Exhibitors and Food Vendors also agree to submit the following important information as part of this application:

1.  Site booth operational diagram including electricity and water needs etc.  Please be as specific as possible including your equipment list and the number of amps you will require to operate your food service equipment.

2.  Specific details on your tent or booth structure including the level of fire ratings for any of the covering materials used.

3.  Number of vehicles in youre entourage, including support vechiles, as well as specific parking or logistic requirements.

4.  If you are a food vendor please inlcude your planned menu along with your price list.

5.  Certified Cheque or money order payable to the Burlington Jazz & Blues Festival Inc.

Fee Schedule:

One 10 ft x 10 ft space $495.00 plus 5% GST $24.75 Total $519.75

One 15 ft x 10 ft space $750.00 plus 5% GST $37.50 Total $787.50

One 20 ft x 10 ft space $950.00 plus 5% GST $47.50 Total $997.50

Booth Space Sizes larger than those offered will be individually reviewed and priced.

Booth Placement Priority:

Booth placement will be given on a first come first serve basis based on the earliest reservation and payment clearance date by the Festival Project Coordinator.

Booth Construction:

Each vendor will set up, maintain, market, operate, take down and remove their own booth from the space provided to them on the official Festival site plan.

Set up Time:

Thursday July 18th, 9:00 AM to 9:00 PM - Individual arrival and set up times will be assigned to each vendor by Festival Project Coordinator.

Festival Hours of Operation:

Friday July 19th  -  12 Noon to 11:00 PM
Saturday July 20th -  12  Noon  to  11:00 PM
Sunday July 21st  -  12  Noon  to  10:00 PM

You must be prepared to have YOUR EXHIBIT INTACT FOR THE ENTIRE DURATION OF THE FESTIVAL WEEKEND. UNDER NO CIRCUMSTANCES SHOULD YOU CLOSE YOUR BOOTH DOWN DURING SHOW HOURS without consulting the Festival Project Coordinator or Chairman.

At the DAILY CLOSE OF THE FESTIVAL, VEHICLES ARE NOT ALLOWED INTO THE PARK UNTIL HALF AN HOUR AFTER THE FINAL SHOW CLOSES. This will allow visitors the opportunity to safely leave the park grounds.

TERMS AND CONDITIONS

Booth Placement Priority
Booth placement will be given on a first come first serve basis based on the earliest reservation and payment clearance date.

Booth Construction
Each vendor will set up, maintain, market, operate, take down and remove their own food booth from the space provided to them on the official Festival site plan.

Market
Each vendor will endeavor to market their participation in the Festival to their network to help increase attendance in coordination with the Festival Marketing Director.

Size of Space
Space is measured and assigned to you by the Festival Project Coordinator for the installation of your booth according to the Official Festival Site Plan.

Health Guidelines
All accepted Food Vendors must register either in person, or by phone or fax, with the appointed Regional Municipality of Halton Health Department representative at 1151 Bronte Road Oakville, at least FOUR Weeks prior to the event and receive their Food Handling Health Manual. A Regional Municipality of Halton Health Department representative can reached by phone at 1-866-442-5866. Remember each food vendor must provide their own hand washing stations for food service according to their guidelines at the Festival site. You will be inspected during the Festival by the Health Department to make sure you are selling only healthy, safe and clean food and it is your sole responsibility to meet all of their food preparation and cooking requirements of cleanliness. The Festival accepts no liability for your rejection from the Festival, by the Health department, after their inspection, for any reason whatsoever.

Fire Regulations Regarding Use of Cooking Equipment
All official Burlington Jazz'n Blues Festival food vendors must be aware of the City of Burlington Fire Department rules regarding the operation of a food service facility in the Park, especially in regards to the use of any propane or other cooking equipment. If, for any reason, they reject a food vendor from operating in the Festival, for failure to comply, it will be solely the responsibility of that food vendor, and there will be no rebate on their rental fee or legal recourse against the Festival, as a result of their cancellation, by the Fire inspector or any other regulatory agency.

General Fire Regulations for ALL Participants at the Festival
All tents must be fire proof and meet local fire department rules and regulations. It is the sole responsibility of each exhibitor to know and meet these rules. You will be inspected at the Festival by the Burlington Fire Department and you must pass that inspection to be allowed to stay in the Festival. Failure to pass the inspection is the sole responsibility of each exhibitor. There is no refund of your rental fee for your failure to comply with local fire regulations.

Size of Tents
Tents larger than 20 X 20 will require a building permit from the City of Burlington Buildings Department which is the responsibility of each individual Festival exhibitor to obtain.

Digging
You are financially responsible for breaking any hydro or underground water lines as a result of driving stakes or spikes into the park grounds to install your tent or booth. Sensitive utility locates are clearly marked at the festival site on the grass by the Parks Department and must be strictly avoided.

Electricity
Electrical outlets and electricity needs must be submitted with this application for prior approval on your booth diagram. Standard 15 amp electrical outlets are included in your festival use of space fees. Any special electrical hookup you require will be billed individually to you by the appointed Festival electrician and only after approval by the Festival General Manager.

Reserved Bottled or Canned Drinking Rights including all Pop, Juice, Energy Drinks
The Festival retains the exclusive right to sell all the drinks to the visiting public at the Festival Site. No other exhibitors are allowed to sell drinks unless otherwise autnorized to do so by the Festival.  Violation will result in the termination of the exhibitors space.

Waste Water
Waste water holding tanks and disposal are provided by the Festival.

Liability Insurance
All vendors will be required to carry proof of their own individual liability insurance.

Security Daytime event and overnight security will be provided Thursday, Friday, Saturday and Sunday to 2:00 AM Monday morning by the Festival.

Tear Down and Removal
Tear down and removal of your booth from the park is to be done immediately after the end of the festival on Sunday evening at 10:00 PM. Due to driving restrictions in the park during special events all exhibitors must comply with Festival hrs of operation in the interest of safety and Festival image.

Damages
Exhibitors are financially responsible for any damages they cause Spencer Smith Park during the setup, operation, teardown and removal of their booth and will be notified of such damages by the Festival after final site inspection. The repair of the damages will be done by the City of Burlington. The Festival will bill the offending exhibitor accordingly. Exhibitors and/or Food Vendors agrees to pay such bills immediately to avoid any further legal charges.

Garbage Clean up, removal and disposal
Each vendor is responsible to manage and clean their site of all garbage throughout the festival according to the Halton Regional Health Department Rules. The Festival will provide commercial garbage bins which may be used by each vendor to remove garbage from their booth site. Those who do not clean their site after each Festival day will be billed a minimum $50.00 cleanup fee by the festival.

Driving in the Park
Driving in the park for setup, operation, take down and removal of your booth may be no faster than 5 mph. and only 30 min. prior and 30 min. following the events hours of operation. Any vendor who breaks this rule may have their booth space canceled without notice and their fee forfeited as liquidated damages to the Festival. Pedestrian safety is our highest priority.

Parking Rules
Your vehicles can only be parked in the designated area provided by the festival to you. Vehicles illegally parked in the Park during the Festival will be ticketed and towed at the expense and liability of the registered owner. Be warned that the parking regulations will be strictly enforced by the Halton Regional Police and the Festival accepts no responsibility whatsoever for any tickets received by any exhibitor during the Festival.

Rain or Shine
The Festival will operate rain or shine according to the posted scheduled hours of operation. There are no refunds for use of space as a result of inclement of weather.

Indemnification
Each exhibitor indemnifies the festival, its management team, volunteers and the City of Burlington from any litigation resulting from any loss or damage that they may incur as a result of their being accepted and operating a booth in the festival for any reason.